Office Administrator

Position Title: Office Administrator

FLSA Status: Non-Exempt
Date Created/Last Evaluated: December 2025
Reports to: Regional Director
Department: 115 – Admin
Employment Status: Part time
Supervisory Responsibilities: No
Location: Branch office in Meridian, Idaho

Summary

The Administrative Assistant will assist with a variety of clerical and administrative duties. These tasks include greeting clients, answering phones, taking messages, managing email and mail correspondence, and calendaring. You may also assist with invoicing, updating client files, and ordering office supplies. Since you will be first person clients see as they walk through our door, we are looking for an individual who can always maintain a professional appearance

Job Responsibilities

• Answer phones and take messages
• Respond to emails
• Manage mail correspondence
• Greet clients and visitors
• Assist with invoicing
• Perform data entry and filing tasks
• Manage inventory of office supplies
• Perform other clerical tasks as needed
• Order business cards for new hires

Required Skills

• High school diploma or GED certificate
• Administrative or clerical experience preferred
• Computer proficiency
• Organizational and time management skills
• Basic math skills
• Professional appearance

Preferred Additional Skills

• Knowledge of mortgage lending processes is a plus.
• Ability to handle confidential information with professionalism.
• Dependable, adaptable, and a proactive team player

Working Hours and Location

• 20 hours per week, Monday through Friday.

Physical Demands

• The employee is regularly required to stand and sit. Must be able to operate a computer and telephone.

About Fathom Holdings Inc. (Nasdaq: FTHM)

Fathom Holdings Inc. is a national, technology-driven, real estate services platform integrating residential brokerage, mortgage, title, insurance, and SaaS offerings to brokerages and agents by leveraging its proprietary cloud-based software, intelliAgent.  The Company’s brands include Fathom Realty, Encompass Lending, Verus Title, intelliAgent, and Real Results.  For more information, visit www.fathomrealty.com.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of the position.  All employees may have other duties assigned at any time.